Shop Operations Coordinator

The Shop Operations Coordinator position provides administrative and operational support to the shop, with a focus on data accuracy, process coordination, and compliance across systems, departments, and companies. Success in this role requires a high level of accuracy and attention to detail.

Key Responsibilities:

• Invoice & Financial Processing:
  • Entering and processing invoices in Vista
  • Reconciling credit card receipts and statements
  • Serving as a point of contact for vendor invoice/payment inquiries
• Operational Data Coordination
  • Entering equipment, work order items and hours, and parts into Vista
  • Ensuring invoices are matched to the correct work orders and records
• Payroll Support
  • Collecting and reviewing timesheets for completeness and accuracy
  • Reviewing work orders, job numbers, and equipment coding for accuracy
  • Coordinating with ship staff to resolve missing or incorrect timesheet information
• Equipment & Compliance Administration
  • Maintaining equipment records in Vista
  • Managing registrations (new and renewals), inspections, excise tax filings, and recalls
  • Administering toll accounts (EZ Pass)
• General Shop & Vendor Support
  • Handling light front desk responsibilities
  • Acting as an inter-company and inter-department liaison between vendors, shop staff, and accounting
  • Shop office supplies inventory tracking and ordering

Qualifications:

• High school diploma or equivalent
• Strong attention to detail
• Ability to work independently and collaboratively
• Strong communication and organizational skills

Preferred Experience:

• Construction and/or automative background
• Experience with Microsoft applications (Outlook, Excel)
• Vista & Tenna software experience

Benefits:

• Health insurance
• Dental/vision insurance
• Disability
• 401k
• Life insurance policy
• ESOP (employee ownership plan) for eligible employees

About SPS:

SPS New England, Inc., one of the leading heavy highway contractors in New England, is seeking a highly motivated individual to perform duties on Bridge and Highway construction projects.
Since 1984, SPS has been helping to rebuild New England’s infrastructure. Wherever you drive throughout Massachusetts and southern New Hampshire, there’s a good chance you will travel down a road or over a bridge built by SPS New England.

ESOP (Employee Stock Ownership Plan):

SPS is an employee-owned company.  We are proud to offer eligible employees the opportunity to participate in our Employee Stock Ownership Plan (ESOP).  Employee-owners benefit from the success of the company and play a critical role in fostering an ownership culture within the organization, emphasizing the importance of employee engagement, and commitment to long-term success.
We offer competitive compensation and benefits packages, including participation in the ESOP for eligible employees, a collaborative work environment, and opportunities for professional growth within our expanding organization.

Equal Opportunity Employer:

It is the policy of SPS New England, Inc. to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, sexual orientation, gender identity, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training. It is also the policy of SPS New England, Inc. to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, protected veteran status, or any other applicable legally protected status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, recruitment advertising, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay, fringe benefits or other forms of compensation, and selection for training, including apprenticeship, pre-apprenticeship, on the job training, classification, and referral, at all levels of employment. Consistent with these obligations, SPS New England, Inc. also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs, observances, and practices.

Employees and applicants of SPS New England, Inc. will not be subject to harassment on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, protected veteran status or any other applicable legally protected status. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

SPS New England, Inc. is seeking minority and female employees, and all employees are encouraged to recruit minority and females as well.