Billing Specialist
The Construction Billing Specialist is responsible for managing and processing billing for construction projects. This role requires an individual with strong attention to detail, the ability to work with large volumes of data, and a competent understanding of construction billing practices. The ideal candidate will collaborate with project managers, subcontractors, and internal teams regarding variables like time and materials, invoicing, proper documentation, and compliance with contract terms.
Key Responsibilities:
- Prepare and process accurate and timely billing for construction projects including progress billing, final invoices, and change orders
- Review and verify contracts, work orders, time, materials, and subcontractor agreements to ensure proper billing and compliance.
- Coordinate with project managers, contractors, and clients to resolve billing discrepancies and provide necessary documentation.
- Monitor accounts receivable aging reports to ensure timely collection of payments and follow up on overdue invoices.
- Maintain detailed and organized records of all billing activities and supporting documentation.
- Assist in the preparation of monthly reports for management regarding billed and unbilled revenues.
- Review and reconcile project cost reports, ensuring alignment with contract terms and project budgets.
- Support audits and provide necessary documentation to external auditors when required.
- Stay current on industry billing practices, regulations, and compliance standards.
Qualifications:
- High school diploma or equivalent; associate’s or bachelor’s degree in accounting, finance, construction management, or related field is preferred.
- Proven experience (5-6 years) in billing, accounts receivable, or a similar accounting role, preferably within the construction industry.
- Proficiency in Microsoft Office, particularly Excel (required)
- Excellent organizational skills with the ability to manage multiple projects simultaneously and meet deadlines.
- Strong attention to detail and accuracy in financial reporting.
- Effective communication and interpersonal skills to collaborate with internal teams, clients, and subcontractors.
- Experience with accounting software (e.g., QuickBooks, Sage 300, Viewpoint, Procore, or similar) is a plus
- Ability to work in an office setting with occasional visits to construction sites.
ESOP (Employee Stock Ownership Plan):
SPS is an employee-owned company. We are proud to offer eligible employees the opportunity to participate in our Employee Stock Ownership Plan (ESOP). Employee-owners benefit from the success of the company and play a critical role in fostering an ownership culture within the organization, emphasizing the importance of employee engagement, and commitment to long-term success.
We offer competitive compensation and benefits packages, including participation in the ESOP for eligible employees, a collaborative work environment, and opportunities for professional growth within our expanding organization.
It is the policy of SPS New England, Inc. to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, sexual orientation, gender identity, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training. It is also the policy of SPS New England, Inc. to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, protected veteran status, or any other applicable legally protected status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, recruitment advertising, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay, fringe benefits or other forms of compensation, and selection for training, including apprenticeship, pre-apprenticeship, on the job training, classification, and referral, at all levels of employment. Consistent with these obligations, SPS New England, Inc. also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs, observances, and practices.
Employees and applicants of SPS New England, Inc. will not be subject to harassment on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, protected veteran status or any other applicable legally protected status. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.
SPS New England, Inc. is seeking minority and female employees, and all employees are encouraged to recruit minority and females as well.