Construction Safety Administrative Assistant

The Construction Safety Administrative Assistant provides administrative support to the Safety Department by maintaining records, coordinating training, assisting with safety compliance activities, managing purchasing processes, and supporting departmental programs and events. This role helps ensure the efficient operation of safety initiatives and accurate documentation across the organization.

Responsibilities

Administrative Support

• Provide day-to-day administrative support to the Safety Department.
• Prepare agendas and take meeting minutes for safety meetings.
• Maintain and organize safety records, employee files, training documentation, and compliance-related paperwork.
• Create, update, order, and distribute safety forms, labels, signs, and other department materials.

Purchasing & Inventory

• Process purchase orders, receipts, and related documentation.
• Request quotes and assist with sourcing safety equipment and supplies.
• Coordinate ordering, tracking, and inventory replenishment of safety materials and equipment.

Training & Record Management

• Schedule and coordinate employee safety training programs.
• Maintain employee certifications, qualifications, and training records in company systems.
• Track expiration dates and ensure records remain current.

Safety Compliance & Injury Management

• Assist with injury and incident documentation and recordkeeping.
• Prepare and maintain required safety and return-to-work forms.
• Track safety certifications, inspections, and compliance documentation.

Equipment & Program Support

• Manage tracking and recordkeeping for safety equipment, including AEDs, fall protection equipment, and certifications.
• Support safety technology platforms and reporting processes.
• Assist with Safety Week, safety committee activities, and other department events.
• Coordinate department logistics, including meeting arrangements and team events.

Qualifications

• Bachelor’s degree or associate degree, preferred.
• 2+ years of administrative or documentation experience, preferably in construction, safety, or a related field.
• Strong organizational, communication, and multitasking skills.
• Ability to maintain accurate records and handle confidential information.
• Good attention to detail.

Benefits

• Health
• Dental
• Vision
• 401k
• ESOP- Employee Stock Ownership Plan
• Disability Insurance
• Life insurance
• Annual bonus

ESOP (Employee Stock Ownership Plan):

SPS is an employee-owned company.  We are proud to offer eligible employees the opportunity to participate in our Employee Stock Ownership Plan (ESOP).  Employee-owners benefit from the success of the company and play a critical role in fostering an ownership culture within the organization, emphasizing the importance of employee engagement, and commitment to long-term success.

We offer competitive compensation and benefits packages, including participation in the ESOP for eligible employees, a collaborative work environment, and opportunities for professional growth within our expanding organization.

Equal Opportunity Employer

It is the policy of SPS New England, Inc. to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, sexual orientation, gender identity, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training. It is also the policy of SPS New England, Inc. to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, protected veteran status, or any other applicable legally protected status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, recruitment advertising, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay, fringe benefits or other forms of compensation, and selection for training, including apprenticeship, pre-apprenticeship, on the job training, classification, and referral, at all levels of employment. Consistent with these obligations, SPS New England, Inc. also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs, observances, and practices.

Employees and applicants of SPS New England, Inc. will not be subject to harassment on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, protected veteran status or any other applicable legally protected status. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

SPS New England, Inc. is seeking minority and female employees, and all employees are encouraged to recruit minority and females as well.