Job Category: Admin Support

Document Control Specialist

Position Description

Job Overview:

SPS New England is looking for a detail-oriented Document Control Specialist to manage and streamline document control processes within our construction/engineering projects. This position is responsible for maintaining the flow of construction documentation throughout the construction process and assisting our Project Managers.

Key Responsibilities:

  • Document Management:
  • Implement and administer project electronic document control systems, including internal and owner-facing platforms. Familiarity with SharePoint, e-Builder, Bluebeam Revu, and Procore is preferred.
  • Develop, implement, and maintain document control procedures and systems to manage electronic and physical project documentation.
  • Document Transmission and Tracking:
  • Transmit and track project documents, including submittals, Requests for Information (RFIs), contract drawings and specifications, material certifications, and other critical documentation.
  • Generate and maintain document logs; coordinate with and distribute to the project management team as needed.
  • Review and Approval Monitoring:
  • Track document reviews, approval statuses, and distributions to project personnel and subcontractors to ensure timely processing and compliance with project requirements.
  • Coordination and Communication:
  • Liaise with project managers, engineers, and other team members to gather, distribute, and update necessary documentation.
  • Facilitate communication between project teams to ensure all parties are informed of document changes and updates.
  • Distribute plans and specifications to contractor personnel, subcontractors and designers.
  • Compliance and Quality Control:
  • Verify that all documents comply with company standards, regulatory requirements, and project specifications.
  • Perform regular audits of document control processes to ensure accuracy and completeness.
  • Address and resolve document-related issues and discrepancies.
  • Record Keeping:
  • Maintain historical records of all project documentation and correspondence.
  • Ensure secure storage and accessibility of all records for future reference.
  • Implement data backup procedures to protect against loss of critical documentation.

ESOP (Employee Stock Ownership Plan):

SPS is an employee-owned company. We are proud to offer eligible employees the opportunity to participate in our Employee Stock Ownership Plan (ESOP). Employee-owners benefit from the success of the company and play a critical role in fostering an ownership culture within the organization, emphasizing the importance of employee engagement, and commitment to long-term success.

We offer competitive compensation and benefits packages, including participation in the ESOP for eligible employees, a collaborative work environment, and opportunities for professional growth within our expanding organization.

Position Requirements

Requirements:

·        Bachelor’s Degree or extensive experience relevant to business administration, project management, construction and engineering, accounting, library science, or relevant discipline a plus.

·        Proficiency in Microsoft Office, including Word, Excel, and Outlook.

·        Experience with industry relevant document management systems and software such as SharePoint, e-Builder, Bluebeam Revu, and Procore is a strong plus.

·        Excellent communication and organizational skills, both orally and written including written reports and summaries, and presentations.

·        Excellent attention to detail, analytical skills, interpersonal skills, ability to multitask.

·        Experience in document control for the design and construction of large projects a plus.

·        Ability to be flexible and change directions to meet company needs.

Equal Opportunity Employer

It is the policy of SPS New England, Inc. to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, sexual orientation, gender identity, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training. It is also the policy of SPS New England, Inc. to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, protected veteran status, or any other applicable legally protected status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, recruitment advertising, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay, fringe benefits or other forms of compensation, and selection for training, including apprenticeship, pre-apprenticeship, on the job training, classification, and referral, at all levels of employment. Consistent with these obligations, SPS New England, Inc. also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs, observances, and practices.

Employees and applicants of SPS New England, Inc. will not be subject to harassment on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, protected veteran status or any other applicable legally protected status. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

SPS New England, Inc. is seeking minority and female employees, and all employees are encouraged to recruit minority and females as well.

Payroll Administrator

Position Description

Location: Salisbury, MA

Job Type: Full-Time

Job Summary: We are looking for a detail-oriented Payroll Administrator to handle the processing of employee payroll, ensuring accuracy and compliance with legal requirements. This role will involve maintaining payroll records, addressing payroll inquiries, and assisting with tax filings and reports.

Key Responsibilities:

•Process weekly payrolls for up to 500 employees including union and prevailing wage employees, ensuring timely, accurate payments.

•Maintain payroll records, including hours worked, salary, deductions, and benefits.

•Ensure compliance with tax laws, labor regulations, and union collective bargaining agreements

•Address payroll-related questions and resolve discrepancies promptly.

•Coordinate with HR to ensure that all new hires, terminations, and status changes are accurately reflected in the payroll system.

•Assist with year-end reporting, including W-2s and tax filings.

•Support payroll audits and collaborate with HR and accounting teams.

ESOP (Employee Stock Ownership Plan):

SPS is an employee-owned company. We are proud to offer eligible employees the opportunity to participate in our Employee Stock Ownership Plan (ESOP). Employee-owners benefit from the success of the company and play a critical role in fostering an ownership culture within the organization, emphasizing the importance of employee engagement, and commitment to long-term success.

We offer competitive compensation and benefits packages, including participation in the ESOP for eligible employees, a collaborative work environment, and opportunities for professional growth within our expanding organization.

Position Requirements

Qualifications:

•Proven experience in payroll processing (construction industry background preferred)

•Strong knowledge of payroll systems and relevant legal requirements.

•Proficient in payroll software (Viewpoint preferred), ADP, QuickBooks, andExcel.

•Excellent attention to detail, organization, and communication skills.

•Ability to handle confidential information with integrity.

•Associate’s degree in accounting or a related field preferred. Payroll certification (CPP/FPC) a plus.

Equal Opportunity Employer

It is the policy of SPS New England, Inc. to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, sexual orientation, gender identity, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training. It is also the policy of SPS New England, Inc. to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, protected veteran status, or any other applicable legally protected status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, recruitment advertising, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay, fringe benefits or other forms of compensation, and selection for training, including apprenticeship, pre-apprenticeship, on the job training, classification, and referral, at all levels of employment. Consistent with these obligations, SPS New England, Inc. also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs, observances, and practices.

Employees and applicants of SPS New England, Inc. will not be subject to harassment on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, protected veteran status or any other applicable legally protected status. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

SPS New England, Inc. is seeking minority and female employees, and all employees are encouraged to recruit minority and females as well.

Corporate Trainer (Construction Industry)

Position Description

Overview: We are seeking a motivated and experienced Corporate Trainer specializing in the construction industry to join our team. As a Corporate Trainer, you will be responsible for developing and delivering training programs that enhance the skills and knowledge of our employees across various departments and levels within the organization.

Responsibilities:

Training Program Development:

  • Design and develop comprehensive training programs tailored to the specific needs of the construction industry.
  • Create engaging training materials, presentations, and resources that align with company objectives and industry best practices.

Training Delivery:

  • Conduct training sessions for employees on various topics including safety regulations, construction techniques, project management, and compliance standards.
  • Utilize a variety of instructional techniques and formats (e.g., workshops, simulations, e-learning) to ensure maximum effectiveness and engagement.

Needs Assessment and Evaluation:

  • Assess training needs through surveys, interviews, and consultations with department heads and project managers.
  • Evaluate the effectiveness of training programs through feedback, assessments, and performance metrics, and make necessary adjustments for continuous improvement.

Subject Matter Expertise:

  • Stay current with heavy civil industry trends, regulations, and advancements to continually enhance training content and methodologies.
  • Serve as a resource and mentor to employees seeking guidance on construction-related skills and knowledge.

Collaboration and Coordination:

  • Work closely with HR, operations, and safety teams to ensure training programs meet regulatory requirements and align with organizational goals.
  • Collaborate with external experts and vendors to leverage industry insights and resources for training enhancement.

ESOP (Employee Stock Ownership Plan):

SPS is an employee-owned company. We are proud to offer eligible employees the opportunity to participate in our Employee Stock Ownership Plan (ESOP). Employee-owners benefit from the success of the company and play a critical role in fostering an ownership culture within the organization, emphasizing the importance of employee engagement, and commitment to long-term success.

We offer competitive compensation and benefits packages, including participation in the ESOP for eligible employees, a collaborative work environment, and opportunities for professional growth within our expanding organization.

Position Requirements

Qualifications:

  • Bachelor’s degree in Construction Management, Civil Engineering, Business Administration, Education, or a related field; Master’s degree preferred.
  • Proven experience as a Corporate Trainer or similar role within the construction industry.
  • 10+ years’ experience within the construction industry. In-depth knowledge of construction processes, safety protocols, and regulatory standards.
  • Strong presentation, communication, and interpersonal skills.
  • Ability to adapt training strategies to accommodate various learning styles and audiences.
Equal Opportunity Employer

It is the policy of SPS New England, Inc. to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, sexual orientation, gender identity, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training. It is also the policy of SPS New England, Inc. to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, protected veteran status, or any other applicable legally protected status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, recruitment advertising, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay, fringe benefits or other forms of compensation, and selection for training, including apprenticeship, pre-apprenticeship, on the job training, classification, and referral, at all levels of employment. Consistent with these obligations, SPS New England, Inc. also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs, observances, and practices.

Employees and applicants of SPS New England, Inc. will not be subject to harassment on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, protected veteran status or any other applicable legally protected status. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

SPS New England, Inc. is seeking minority and female employees, and all employees are encouraged to recruit minority and females as well.

Billing Specialist

The Construction Billing Specialist is responsible for managing and processing billing for construction projects. This role requires an individual with strong attention to detail, the ability to work with large volumes of data, and a competent understanding of construction billing practices. The ideal candidate will collaborate with project managers, subcontractors, and internal teams regarding variables like time and materials, invoicing, proper documentation, and compliance with contract terms.

Key Responsibilities:

  • Prepare and process accurate and timely billing for construction projects including progress billing, final invoices, and change orders
  • Review and verify contracts, work orders, time, materials, and subcontractor agreements to ensure proper billing and compliance.
  • Coordinate with project managers, contractors, and clients to resolve billing discrepancies and provide necessary documentation.
  • Monitor accounts receivable aging reports to ensure timely collection of payments and follow up on overdue invoices.
  • Maintain detailed and organized records of all billing activities and supporting documentation.
  • Assist in the preparation of monthly reports for management regarding billed and unbilled revenues.
  • Review and reconcile project cost reports, ensuring alignment with contract terms and project budgets.
  • Support audits and provide necessary documentation to external auditors when required.
  • Stay current on industry billing practices, regulations, and compliance standards.
Position Requirements

Qualifications:

  • High school diploma or equivalent; associate’s or bachelor’s degree in accounting, finance, construction management, or related field is preferred.
  • Proven experience (5-6 years) in billing, accounts receivable, or a similar accounting role, preferably within the construction industry.
  • Proficiency in Microsoft Office, particularly Excel (required)
  • Excellent organizational skills with the ability to manage multiple projects simultaneously and meet deadlines.
  • Strong attention to detail and accuracy in financial reporting.
  • Effective communication and interpersonal skills to collaborate with internal teams, clients, and subcontractors.
  • Experience with accounting software (e.g., QuickBooks, Sage 300, Viewpoint, Procore, or similar) is a plus
  • Ability to work in an office setting with occasional visits to construction sites.

ESOP (Employee Stock Ownership Plan):

SPS is an employee-owned company. We are proud to offer eligible employees the opportunity to participate in our Employee Stock Ownership Plan (ESOP). Employee-owners benefit from the success of the company and play a critical role in fostering an ownership culture within the organization, emphasizing the importance of employee engagement, and commitment to long-term success.

We offer competitive compensation and benefits packages, including participation in the ESOP for eligible employees, a collaborative work environment, and opportunities for professional growth within our expanding organization.

Equal Opportunity Employer

It is the policy of SPS New England, Inc. to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, sexual orientation, gender identity, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training. It is also the policy of SPS New England, Inc. to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, protected veteran status, or any other applicable legally protected status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, recruitment advertising, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay, fringe benefits or other forms of compensation, and selection for training, including apprenticeship, pre-apprenticeship, on the job training, classification, and referral, at all levels of employment. Consistent with these obligations, SPS New England, Inc. also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs, observances, and practices.

Employees and applicants of SPS New England, Inc. will not be subject to harassment on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, protected veteran status or any other applicable legally protected status. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

SPS New England, Inc. is seeking minority and female employees, and all employees are encouraged to recruit minority and females as well.